Privacy Policy

Clarity HR & Legal Advisory LTD (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect personal data when you use our website or engage with our services.

1. Who We Are

Clarity HR & Legal Advisory LTD
Registered in England
Email: hello@clarityhrlegal.co.uk

For the purposes of data protection law, we are the data controller of personal data collected through this website.

We also use third-party HR software providers to support the delivery of our services. This includes Breathe HR, which may process personal data on our behalf where access is provided by the client. 

Breathe HR acts as a data processor and processes personal data in accordance with its own privacy and security obligations.

2. What Personal Data We Collect

We may collect and process the following personal data:

Information you provide to us

• Name
• Business name
• Email address
• Telephone number
• Any information you submit via contact forms, email, or WhatsApp
• Information provided when you register for a members-only area

Information collected automatically

• IP address
• Browser type and version
• Device information
• Pages visited and interaction data (via cookies)

3. How We Use Your Personal Data

We use your personal data to:

• respond to enquiries and provide requested information
• deliver HR advisory services
• manage client relationships and memberships
• provide access to members-only content
• improve our website and services
• comply with legal and regulatory obligations

We will only use your data where we have a lawful basis to do so.

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

• Contract – where processing is necessary to deliver services you have requested
• Legitimate interests – to operate and improve our business and website
• Legitimate interests – including providing HR advisory support through third-party HR software platforms where appropriate
• Legal obligation – where required to comply with the law
• Consent – where you have explicitly agreed (for example, marketing communications)

5. Marketing Communications

We may send you information about our services where you have requested this or where we have a legitimate interest to do so.

You can opt out of marketing communications at any time by contacting us or using the unsubscribe link where provided.

6. Sharing Your Data

We do not sell your personal data.

We may share your data with:

• trusted third-party service providers (such as website hosting or HR software providers, including Breathe HR)
• professional advisers where necessary
• regulatory or legal authorities where required by law

All third parties are required to process your data securely and in accordance with data protection law.

7. HR Software & Data Processing

Where clients choose to use HR software as part of our services, including Breathe HR, personal data may be stored and processed within those systems.

In such cases, the client remains the data controller for employee personal data, and Clarity HR & Legal Advisory LTD acts as an adviser with access to the system where required to provide support.

Any access to HR systems is limited to what is necessary to deliver agreed services.

8. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

Access to personal data is restricted to those who need it for legitimate business purposes.

Where third-party platforms such as Breathe HR are used, data security measures are also governed by the provider’s own security and compliance standards.

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, and contractual requirements.

When data is no longer required, it is securely deleted or anonymised.

10. Your Data Protection Rights

You have the right to:

• access your personal data
• request correction of inaccurate data
• request erasure of your data (in certain circumstances)
• restrict or object to processing
• request data portability
• withdraw consent at any time

To exercise your rights, please contact us using the details above.

11. Cookies

Our website uses cookies to improve functionality and user experience.

You can control cookies through your browser settings. Further details are available in our Cookie Policy.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Clarity HR & Legal Advisory LTD
Email: Data@clarityhrlegal.co.uk

Further information about how Breathe HR processes personal data can be found in their own privacy policy.